We are seeking a highly organized and detail-oriented Bid Coordinator to support the pre-construction and estimating process for a growing construction team.
This role plays a critical part in successful project pursuits by coordinating subcontractor outreach, managing bid documentation, and supporting estimators throughout the bidding cycle.
The ideal candidate has experience in construction administration, estimating support, or bid coordination and is comfortable working in a fast-paced remote environment with multiple deadlines.
Key Responsibilities
Coordinate subcontractor bid invitations by distributing drawings, specifications, and project details
Follow up with subcontractors to ensure strong participation and timely proposal submission
Maintain accurate bid files including drawings, addenda, RFIs, and subcontractor communication logs
Track bid status and update proposal lists for estimating and pre-construction teams
Assist with historical cost tracking and pricing analysis to support estimate accuracy
Maintain estimating templates, bid forms, and documentation standards
Provide administrative and data entry support to estimators and pre-construction managers
Organize project files and ensure version control of documents
Communicate with subcontractors regarding bid schedules and requirements
Support takeoffs, formatting, and reporting as needed
What We’re Looking For
1–3+ years experience in construction coordination, estimating support, or bid administration
Strong attention to detail and ability to manage multiple deadlines
Experience working with drawings, specifications, or bid documents
Comfortable communicating with subcontractors and vendors
Strong Excel, Word, and Outlook skills
Ability to analyze data, pricing, or historical project information
Highly organized and process-driven
Able to work full-time in US time zone
Reliable internet and remote work setup
Professional, proactive, and team-oriented
Work Requirements
Must have stable internet and backup connection
Must have backup computer / power source
Must be comfortable working with construction documents
Job Type: Full-Time
Work Setup: 100% Remote
Compensation: Up to $8/hour
Work Schedule Notice
Applicants must be comfortable receiving calls during U. S. business hours.
Our team may contact you between 3:00 AM MST to 1:00 PM MST.
We appreciate your understanding regarding time zone differences.
Data Privacy Notice
By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.
