Employment Type: Part-time Employment (Up to 10 hours/weekly)Work Setup: Day-1 onboarding, followed by a remote setup. Work Schedule: Day Shift (Following Australian Time Zone)Location: Eastwood, Libis, Quezon City
About the Client:
A construction and project management company that focuses on managing building projects from start to finish. It’s run by a builder with hands-on experience, and the company emphasizes detailed planning, smooth communication, and quality outcomes throughout the lifecycle of a construction job.
The Role:
We’re hiring a Bookkeeper Specialist to support day-to-day accounting operations for a growing a set of businesses. You’ll own core transactional accounting, maintain clean and timely financials, and partner with onshore stakeholders to keep month-end close moving smoothly. You should be comfortable working in Xero, improving workflows, and communicating clearly across time zones.
Role Responsibilities:
Core Accounting
Manage AP and AR processing (bills, invoices, credits, vendor/customer maintenance).
Perform bank and credit card reconciliations; investigate variances and resolve discrepancies.
Prepare and post journal entries (accruals, prepaids, reclasses) with proper support.
Maintain general ledger accuracy, including account mappings and consistent coding.
Environment includes multiple operating entities with recurring monthly close requirements and moderate transaction volume.
Month-End Close Support
Support the monthly close calendar: tie-outs, schedules, and documentation.
Assist with balance sheet reconciliations and flux explanations (actual vs. prior / budget).
Help produce recurring reports: P&Amp; L, balance sheet, cash position, AR/AP aging.
System & Process Excellence (Xero)
Use Xero to ensure clean financial data: vendor setup, PO/expense workflows, classes/departments (as applicable).
Maintain internal controls: approvals, audit trails, and backup documentation.
Identify and implement process improvements (templates, rules, automation, checklists).
Additional tasks:
Maintain and update the weekly invoice tracker, including invoices to be paid, pending, or completed.
Keep project spreadsheets current by recording staff hours, subcontractor invoices, and materials purchased.
Transfer project data from Excel spreadsheets to Xero for accurate invoicing on a weekly basis.
Enter and upload all bills and expenses into Xero to ensure accurate financial records.
Cross-Functional Collaboration
Coordinate with operations, sales, and leadership to resolve billing, collections, and expense issues.
Provide timely status updates and manage priorities across multiple deadlines
Job Requirements:
3+ years of accounting experience
Hands-on experience with Xero is required.
Background is construction industry is a plus.
Strong working knowledge of AP/AR, reconciliations, and GL fundamentals.
Solid Excel/Google Sheets skills (lookups, pivots, basic formulas).
High attention to detail and strong follow-through in a remote environment.
Strong written English communication
Comfort working with Australian stakeholders is a plus.
Ability to work independently with minimal supervision once trained.
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