Lofty Hire is a headhunting agency specializing in finding top-tier Executive Assistants for our clients.

Our job is to ensure a great fit between you and the client.

Once you're onboarded, you'll be managed and paid directly by the client.

Ensuring you get the salary you deserve and the opportunity to scale up your career.

We are currently seeking a skilled and driven Executive Assistant to support a serial businessman based in Florida, USA.

If you're ready to elevate your career and take on a pivotal role, this opportunity is for you.

Position:   Executive Assistant Working Hours : 9 am - 5:00 pm EST (Full Time) Key Responsibilities: *Conduct varied research tasks as requested, providing clear, concise, and actionable information to support decision-making.

*Analyze and summarize data from multiple sources to offer insights and recommendations.

*Assist in the preparation of reports and presentations.

*Manage and organize personal and professional documents, ensuring timely access to needed information.

*Coordinate schedules, appointments, and meetings, handling all logistics and ensuring no conflicts.

*Handle communications on behalf of the executive, including managing emails and other correspondence.

*Assist in the planning, execution, and monitoring of special projects, often involving complex tasks and coordination across multiple stakeholders.

*Develop and implement systems and processes to improve efficiency in personal and professional tasks.

*Oversee the completion of high-priority tasks, ensuring they meet quality standards and deadlines.

Requirements: *Proven experience as an Executive Assistant with a focus on working with US clients.

*Excellent verbal and written communication skills in English.

*Ability to work in Eastern Standard Time (EST) and manage time effectively across various tasks.

*Strong ability to conduct thorough research and present findings clearly and concisely.

*Exceptional organizational skills with a strong attention to detail.

*Proficient in using Google workspace, email management tools, and other online collaboration platforms.

*Proactive in identifying issues and providing solutions with minimal guidance.

*Ability to handle sensitive information with discretion and integrity.

*Experience with financial tasks *Familiarity with legal and trust-related matters in the US, particularly in Florida.

*Ability to anticipate the needs of the executive and act independently.

Tools & Software: *Google Workspace *Microsoft Office Suite *Familiarity with Asana, Trello, or similar platforms for tracking and managing tasks and projects.

*Proficient in using Zoom, Slack, or Microsoft Teams for remote communication and meetings.

*Comfortable using search engines, databases, and AI tools like Chat GPT for conducting thorough and efficient research.

*Knowledge of tools like Quick Books, Mint, or similar for managing finances and budgets (preferred).