Discover your 100% YOU with Micro Sourcing!
Position: Executive Assistant / Personal Assistant (Senior)
Work setup & shift: Remote
Why join Micro Sourcing?
You’ll have:
Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time‑off with cash conversion, group life insurance, and performance bonuses
A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
Career Growth: Take advantage of opportunities for continuous learning and career advancement.
Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
Job Summary
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant/Personal Assistant to support the owner of multiple businesses operating from the same office. This is a hands‑on, high‑responsibility role requiring someone who thrives in a fast‑paced environment, can multitask seamlessly, and is comfortable supporting both professional and personal matters. The ideal candidate is hyper‑vigilant, highly accurate with numbers, tech‑savvy, and capable of working independently with minimal direction. This position is long‑term and starts immediately.
Key Responsibilities
Financial & Bookkeeping Support
Manage finances across multiple companies
Process monthly invoices and payroll
Perform credit card and bank reconciliations
Pay bills and maintain accurate financial records
Quick Books data entry and reporting
Track and monitor expenses
Administrative & Office Management
Prepare proposal letters and professional correspondence
Review contracts and prepare insurance certificates
Maintain organized records for multiple properties and fleet vehicles
Prepare escrow and lender documentation for property transactions
Prepare documentation related to legal matters
General filing and record organization
Property & Vendor Coordination
Coordinate repairs and maintenance for various properties
Communicate with vendors, insurance agents, and service providers
Calendar & Communication Management
Manage scheduling and maintain daily calendar
Provide reminders for appointments and deadlines
Handle email correspondence with employees, vendors, insurance agents, etc.
Maintain professional phone communication
Personal Assistant Duties
Order and track household and office supplies (Amazon and online purchases)
Monitor inventory of personal and business items
Support occasional event planning (holiday parties, conferences, personal events)
Required Skills and Qualifications
Minimum Associate's Degree and 5 years of administrative experience OR 8 years of related experience without a degree
Strong Quick Books experience
Intermediate Excel skills (required)
Proficiency in Word, Outlook, and standard office software
Tech‑savvy and comfortable with social media
Strong written and verbal communication skills
Professional, articulate, and confident on the phone
High attention to detail and strong numerical accuracy
Exceptional organizational and time‑management skills
Ability to multitask in a high‑demand environment
Strong problem‑solving ability and independent judgment
High integrity, strong work ethic, and efficiency
Quick learner who shows initiative
About Micro Sourcing
With over 9,000 professionals across 13 delivery centers, Micro Sourcing is the pioneer and largest offshore provider of managed services in the Philippines.
Our commitment to 100% YOU
Micro Sourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.
At Micro Sourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!
For more information, visit https://www.microsourcing.com/
*Terms & conditions apply
