Project Administrative And Finance Support, Philippines

Philippines, Philippines, Philippines
Published 2023-05-27
Expires 2023-06-27
ID #1593501106
Project Administrative And Finance Support, Philippines
Philippines, Philippines, Philippines,
Published May 27, 2023

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Project administrative and finance support

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Reporting LinesThe Project Administrative and Finance Assistant directly reports to the Assistant FAO Representative (Programme). Technical Focus FAO in the Philippines has joined the humanitarian community in responding to the needs of those severely affected in the aftermath of Typhoon Rai (local name: Odette) which damaged agriculture and fishing livelihoods in Mindanao and Visayas. FAO is committed to support relevant government agencies in responding to restoring the livelihoods for farmers and fisherfolk. Based on FAO’s rapid assessment report “Damages and needs assessment of families affected by Super Typhoon Rai (“Odette”) in selected provinces of Region VIII and Region XIII”, which is consistent with the UN Humanitarian Country Team Humanitarian Needs and Priorities, FAO will employ a combination of response interventions to meet the immediate and medium term needs of affected farmer and fisherfolk, particularly in restoring their major sources of livelihood through the provision of agricultural and fishery inputs, and capacity building on climate-resilient agriculture technologies, and use of climate information system and early warning system. Relatedly, the affected coconut farmers and fisherfolk need alternative sources of livelihood and income to avoid dependence on food aid. Tasks and responsibilities The Project Administrative and Finance Assistant shall perform the following tasks: 1. Assist in project administration and maintain up-to-date and accurate financial records of all disbursements and receipts related to the project, and use these records as the basis for preparing quarterly and annual financial reports for submission to Donor, Government etc.2. Provide operational support in the conduct of project activities (e.g., symposiums, trainings, and input distributions, among others) by closely coordinating with relevant government, non-government counterparts, and target community-based organizations; 3. In consultation with the Project Coordinator, prepare and finalize the project Procurement Plan during inception phase;4. Based on the approved Procurement Plan, raise purchase requisitions in GRMS and prepare/regularly update the project procurement, delivery and distribution schedule in consultation with Project Coordinator;5. Facilitate the preparation of travel requests of project staff, including consolidation, submission to and follow-up with the FAO Representation for approval;6. Provide guidance and training to new project support staff in utilizing FAO system-based tools (i.e., GRMS, FPMIS, etc.) that will be valuable for project operations management; 7. Process payments in accordance with prescribed guidelines for disbursement of Outposted Petty Cash (OPC) and Operational Cash Advances (OCA) as may be required;8. Maintain electronic and paper filing of relevant administrative and financial information;9. Ensure timely submission of HR requirements for project staff (timesheets, contracts, medical certificates, QARs));10. Prepare procurement documentations, solicit quotations according to FAO procurement procedures, as may be required;12. Establish and maintain an inventory of all project assets (equipment, furniture, fixtures, attractive items) including supplies; and13. Carry out any other relevant duties within his/her technical competence as may be requested by the FAO Representative. Minimum Requirements • The candidate must have a university degree in accountancy, business administration, management, or other related discipline relevant to the assignment;• The candidate should have at least three years of experience in providing administrative and financial/logistical support to project implementation at the field level; and• A national of Philippines.• Working knowledge (level C) of English and Filipino FAO Core Competencies • Results Focus• Teamwork• Communication• Building Effective Relationships• Knowledge Sharing and Continuous Improvement Technical/Functional Skills • Ability to work under pressure and adapt to an evolving and complex humanitarian context and within multidisciplinary and different cultural background teams;• Strong analytical skills;• Coordination skills with strong individual planning capacity;• Knowledge of humanitarian principles;• Demonstrated attention to detail;• General knowledge and skills in the use of standard office software, such as MS Office (Word, Excel, Power Point) ADDITIONAL INFORMATION FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing) Incomplete applications will not be considered. If you need help please contact: Applications received after the closing date will not be accepted Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at For additional employment opportunities visit the FAO employment website: Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

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    Registered on 7. Oct 2017

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