Business Support Specialist (executive Assistant), Taguig

Last update 2024-05-29
Expires 2024-06-29
ID #2129761153
Business Support Specialist (executive Assistant), Taguig
Philippines, Metro Manila, Taguig,
Modified April 24, 2024


The Role Schedule Management  Responsible for managing the calendar of the Executive which includes scheduling/declining meetings, setting-up agenda, logistics and peripherals needed for the meeting.  Travel, Guest Support  Plans the travel of the executive.

Itineraries, key people to meet and agenda are discussed and agreed for the planned business travel.

As a host, he/she coordinates the agenda of incoming guests, assists on room reservation, temporary access card and other requirements for the guests’ visit.  Events Management  Plans and leads events related to the function of the executive, includes budgeting and cost effectiveness.

Collaborates with different corporate functions if needed such as IT (Information Technology), communications, marketing, procurement, and finance.  Vendor Sourcing  Sources vendors specific to the needs of the business and accredits them as needed.

Also act as the administrative manager for the team’s contingent workers, responsible for the on-boarding and off-boarding.

Contingent workers’ timesheets are reconciled against received invoices to ensure correctness of the expense.  Record Keeping  Handles correspondence, memoranda, contracts, and proposals with high levels of discretion.

Also responsible for maintaining/monitoring records relevant to the function of the executive.

Payment, Expense Support  Adaptable to utilizing different systems needed to process payments and expense.

Coordinates with the vendor or corporate support when issues arise and ensures that payments and expenses are booked in the correct charge code, following finance timelines.

They aid in raising expense reimbursement and tracks/prepares expense report, shared timely to the executive.  Presentation, Comms Support  Supports the executive on drafting reports and presentations including data gathering, analysis, and insights – or working with other groups to obtain the required analysis and insight.

May work with communications team in preparing comms (Newsletter, Townhall Presentations, Video Materials, Colleague Announcements) supporting different initiatives and activities of the executive.

Intranet/License Renewal Support  Be equipped at managing Team Collaboration Sites, design and lay-out to setting-up of accesses and folder structure.

Also responsible for renewing licenses critical to the execution of the tasks of the executives’ team  Client Work, Project Management Support  May be assigned temporarily to handle client work such as billing, invoicing, data scrubbing, forms validation, ticket management, content research – relevant to the need of the business.

To provide Project Management support, which includes assisting to draft a project plan, monitoring of project milestones, facilitates issue resolution, and trigger post go-live review.

WTW is an equal opportunity employer

Job details:

Job type: Full time
Contract type: Permanent
Salary type: Monthly
Occupation: Business support specialist (executive assistant)

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