Job Description Administrative support: Maintain and update databases relevant to project management, including information on local stakeholders, providers, and partners’ focal points.

Contribute to administrative, financial, and human resources tasks, including processing and negotiating with service providers, budg monitoring for mission organization, and controlling travel costs Handle the indexing, filing, and archiving of documents associated with project expense Sending out meeting minutes, preparing the agenda, obtaining participation confirmations, e Support the organization of project Steering Committee meetings and Technical Working Group meetings Logistics and procurement support Assist with logistics for team or expert missions by arranging travels, booking accommodations, locating venues, handling visa or administrative formalities, and preparing administrative aspects in line with Expertise France's procedures.

Manage logistics for project activities, such as training/workshop/conference organization, direct booking of meeting rooms/venues, preparing contracts with hotels or service providers, organizing catering arrangements, booking of direct translation services, circulating attendance sheets, sending out invitations, collecting and archiving support documents as per audit requirements, and ensuring smooth operation of the PMO office by maintaining supplies and consumabl Organize logistical aspects of trips abroad, including various reservations, transportation, and managing required administrative procedures.

Ensure, in close cooperation with the Project Leader, that all the established contracts comply with the project procedures; and if needed conduct procurement procedures for contracts that exceed the commitment thresholds of the simplified commitment procedure authoris by EF Financial support Support the processing and monitoring of payments to external supplier and experts, including follow-up, sending reminders, administrative registration, asking for invoices and/or supporting documents to be revised when necessary, etc.

Assist in the collection and verification of supporting accounting documents and prepare for payment following Expertise France's procedur Ensure daily financial monitoring and recording of the project expenses using EF tools and following EF’s procedur Support the Project Leader in the preparation of monthly budget monitoring and forecasting reports Actively participate in audits Communications and documentary activities Share communication on the project on social networks Edit project reports, documents, etc Correspond with project partners, including governmental institutions Support in preparing power point presentations and event materials  Requirements Proficiency in MS office, (Word, Excel, Power Point, Out Strong digital skills are required: the candidate must feel comfortable manipulating a computer, messaging and videoconferencing tools (including zoom); internet browsers, different software, online platforms, etc; Fluency in English and Filipino (both oral and written) required; Knowledge of French is an advantage Organisational skills: autonomy; rigour and method; sense of responsibility; ability to prioritize; A high degree of initiative, diplomacy and problem-solving, Good communication skills with partners (including high-level officials) involved in the project, and with the project team based in Manila in Paris; Good people and interpersonal skills, particularly in an intercultural context; Ability to work both independently and as part of a team Requirements Proficiency in MS office, (Word, Excel, Power Point, Outlook) Strong digital skills are required: the candidate must feel comfortable manipulating a computer, messaging and videoconferencing tools (including zoom); internet browsers, different software, online platforms, etc; Fluency in English and Filipino (both oral and written) required; Knowledge of French is an advantage Organisational skills: autonomy; rigour and method; sense of responsibility; ability to prioritize; A high degree of initiative, diplomacy and problem-solving, Good communication skills with partners (including high-level officials) involved in the project, and with the project team based in Manila in Paris; Good people and interpersonal skills, particularly in an intercultural context; Ability to work both independently and as part of a team